The Job Description Builder is a tool that assists in creating job descriptions from scratch and helps to update current job descriptions. It ensures that all relevant information is included and supports the hiring team in finding the best fit by allowing them to appropriately screen candidates. This document should be used by the hiring manager as a request for hire to a human resources representative and should include everyone who will be a part of the hiring process: who is screening candidates, who is coordinating interviews and who is completing interviews.
“By using this form, all necessary information will be given to a human resources representative so they can post a complete and robust job description on any job boards.”
It is important to utilize a tool like this because everybody writes job descriptions differently. This document streamlines the process and makes it so that each job description has the same type of information. By using this form, all necessary information will be given to a human resources representative so they can post a complete and robust job description on any job boards. Also, having detailed information on what a team member is doing at your company can only help if you must find a replacement for them.
Tips on how to use it:
- Have a general job description for each type of position in your company as a framework and use this form to update each new position, as specific duties or requirements may change.
- Make job duties and responsibilities as realistic as possible; this will help with retention. Nobody will be happy starting at a company doing things that were not explicitly in their job description!
- When coming up with the key screening questions, be sure to ask specific questions related to what the candidate will actually be doing for this position; include some situational questions to see how candidates can think on their feet.
- Include any activities the candidate might be expected to participate in outside of normal work responsibilities, such as joining a networking group or completing continuing education.
- Have this form readily available when talking to candidates to answer any questions they might have about training they will have to go through, the environment they will be working in and any other questions pertaining to the role.